The Gates on Main Open House

 

Join us tomorrow, Thursday February 2nd 2017 from 5:30 PM to 8:00 PM for an open house at The Gates on Main.

The Gates on Main
912 W. Main St.
La Porte, TX 77571

I’ll be there playing great music for the open house.

All the friendly staff and great team of vendors at The Gates of Main will be present displaying their work.

It’s a great opportunity to see the venue, talk to the staff and talk to us, the vendors.

Make sure you reserve your spot by going here: https://www.facebook.com/events/1272737376122422/

Can’t wait to see you there…

Pictures Below from the The Gates on Main Knot Page

How to Plan your Wedding Reception Entertainment

Planning your wedding reception entertainment may seem like a huge task to tackle.

What goes first, what goes next, who does what, when do you cut the cake what do you need for the cake cutting. Etc…

Wedding reception entertainment has stomped most of  my clients.

My approach to accomplish this is very simple.

Start at the beginning and work your way throughout the day.

The Ceremony

Will your DJ provide sound and Mics for the Ceremony? Will you only have live musicians for your Ceremony? String Quartet, Violinist.. etc..?

For the ceremony, you typically need the following (in this order):

  1. Music as the guests arrive
  2. Song(s) for the seating of the mothers
  3. Song for the bridal party
  4. Song for the entrance of the bride
  5. Optional: Song for lighting of the candles, song for optional ceremonies, extra microphone for speeches.
  6. Song after the bride and groom say their “I Do’s”

Filling out the blanks for these items will have your wedding ceremony halfway planned.

Will there be cocktails or appetizers while guests wait for their dinner?

After the ceremony, guests will usually head towards the reception area, if the reception area while the bride and groom and close family and friends take a few pictures.

If there will be cocktails and appetizers, are they going to be inside the reception room, will they be in a separate room, will you need an additional sound system for music as the guests wait to enter the reception area? These are the question you need to answer in order to get an understanding of what you need from your entertainment or production company.

Venue: The Carriage House

The Reception:

After the doors open to the reception here is a suggested order of events that I believe works best:

  1. Bridal Party Introductions (Optional) and what song will they come into
    1. Can play one song for the entire bridal party
    2. Can play a song for each couple as they come in
  2. Bride and Groom’s Grand Introductions – Song for the Bride and Groom to come into
  3. First Dance of the bride and groom (Here is one that I suggest you do right away, however, a lot of couples want to wait util after dinner to do, either way is fine but my suggestion is to do it before)
  4. Welcoming Speech and/or Dinner Blessing (Both are optional)
  5. Dinner. Dinner music can be more romantic and intimate with those songs that your family loves and enjoys to hear.  Is your dinner going to be seated or buffet style? If buffet style will your Master of Ceremonies dismiss the tables or will the caterer/coordinator be dismissing them individually?
  6. Toasts are typically next, about an hour into dinner. Traditionally at the reception only the Best man and Maid/Matron of honor do the toasts. You may have others do a toast as well. I also find out beforehand if the bride and groom will be saying a few words at this time.
  7. Cake Cutting. This can be placed anywhere, however, my suggestion is to do it during the toasts since you will already have everyone’s attention and since you will have your wine glasses filled with wine. Great photo opp with your wine glasses at the cake table. Also here you can select one or two songs as background music during the cake cutting.
  8. Father and Daughter Dance. Select your favorite song, I also suggest to cut it in half as dancing out there all by yourself will seem like an eternity.
  9. Mother and Song Dance. I also suggest to cut this one short.
  10. Anniversary Dance (Optional)
  11. Open Dancing for 30 minutes to an Hour
  12. Bouquet Toss (Song?)
  13. Garter removal and Toss (Songs?)
  14. Dollar Dance (Song genres)
  15. Back to Dancing
  16. Insert at any time special entertainment here: La Hora Loca, college fight song, party props, etc..
  17. Final Dance of the night
  18. Send off

The times on these fluctuate a lot but this is a typical order I suggest to my clients and honestly about 60-70% of my wedding run this exact same timeline. The rest do their own order and that is perfectly fine.

The most important thing is to figure out what you want to do and your dj or wedding coordinator will help you fill in the times that best fit your wedding reception time.

Happy Planning!

Francisco Perez

P.S. if you need help or would like to see some of our actual wedding reception timelines used in the past email me at planning at fhpentertainment dot com replace the at with @ and the dot with an actual dot(.) and no spaces between. 

The Carriage House Wedding Venue Review by Houston DJ Francisco

This past Sunday was my second time providing DJ, UpLighting, Monogram, Ceremony and Bilingual Master of Ceremonies services at The Carriage House Wedding Venue in Conroe Texas.

The venue is really elegant and beautiful, a perfect blank canvas for a wedding out in the country and far away from the city.

It has a rustic touch and feel perfect for a country wedding or a decor that calls for a rustic look and feel. There are many decorations that consist of old antique desks being used as tables for decor.

One was used for the cake table,  another was used as an outdoor bar.

The ceremony area is very beautiful as well. It’s outdoors, just a few steps away from the reception area. It’s also right next to a pond with a fountain in the middle. When turned on, the fountain fills the air with natural, relaxing ambient of the water falling back into the pond.

The Carriage House – Ceremony Area

The bride and groom set up their table under an indoor arch that was decorated with natural flowers and greenery of their choice, as well as a chandelier for a romantic and intimate dinner.

The mood of the night was Family Fun. Everyone from grandmother and grandfather to the youngest of children enjoyed the day. There was lot’s of Laughter, a few tears of Joy, and great words of advice from friends and family. From the Ceremony where the officiant got a phone call in the middle of the ceremony, which he played off perfectly, pretending it was the bride calling to remind everyone to turn off their cell phones. To the toasts which were emotional and insightful into the lives of the bride and groom.

Everything was just perfect.

The staff at the Carriage house is very accommodating and very friendly. It was a real joy to be a part of the team that evening.

Dancing was great, the ice was broken well before guests entered the reception area and it felt like the Family Fun atmosphere carried into the dances.

The Bride’s dance with father included a dance with the grandfather and an open invitation for all the fathers to dance with their daughters. It was a beautiful turnout.

The Groom’s mother and son dance broke out into the chicken dance half way into their song and everyone was invited to join in the fun.

The day was absolutely lovely and perfect for everyone.

The Carriage House gets our recommendation as a venue that we’d love to be back to work at again. You’re sure to have a great time out there.

Happy Planning!

Francisco Perez

 

Hiring a Wedding DJ in 2017

This year is coming along pretty good. One theme that I am finding out this year is that many people would rather chat via Facebook Chat, Text or event email to get their information for their wedding DJ.

Many people are making their decision based on that facebook chat or facebook business page chat or a few emails.

They seem to be making that decision based solely on budget. I’ve seen that if the DJ charges around 1,200 for their DJ services, the immediately stop all communications.

Some are generous enough to say it is out of their budgets, but others completely stop all communications.

Now Im not trying to say they should or are obligated to continue the communications, but sometimes we as business owners would simply like to know if they found their DJ or if we are still in consideration for an interview.

Common courtesy.

Good or Bad Idea?

Well, if you are to interview over 10 DJs over chat or email to move forward to meeting at least 3 of those DJs, then that’s a good way to cut down on the number of times you meet with potential clients

However, I am finding out that out of those 10 DJ’s they interview over chat, they decide on the one they will meet to finalize the contract and deposit.

I believe it’s important to have a face to face consultation with at least 3 Wedding DJs. There are many that a DJ has to take care of the day of the wedding that you are leaving to chance.

  1. Personality

You cannot judge personality over text on the screen. Sitting down with a person to talk about the wedding details can reveal a lot about a person. How they handle pressure, how well informed they are about the wedding planning process, if they only play music, how they interact with people, how they will represent you to your friends and family, etc…

Hiring a DJ based only on the lowest price on the screen can lead down a path that you may not want.

2. Music

Music is very important. I’ve done this for 15 years and I’ve gotten some great music lists from Brides and Grooms, I’ve gotten NO lists from brides and grooms, and of course I’ve gotten some lists that nee a lot of improvement.

It’s essential to talk about music from an experienced standpoint.

We know that there songs that can be dance as well as songs that cannot be danced, and we can consult you to the best decision of where to place those songs throughout the night.

For example, the popular song, Al Green’s – Let’s Stay Together.. in one event, it can be a song you play for dancing, however, at another event it can be a song that gets played during dinner, and maybe at another event its not going to be played at all.

That’s not decided by the DJ alone, but some conversation between the DJ and the clients can lead to the decision of where that song will be played the night of the wedding.

3. Timeline / Itinerary

The itinerary is critical to the overall flow of the event. If you have a wedding planner, then it’s more likely to flow better. But sometimes the wedding planner is out doing things in the background and cannot be present the entire wedding reception.

The only person that is there from beginning to end is the DJ, and we witness things that others do not witness.

One thing is the dance flow. The dance flow is important to the overall success of the wedding.

Just because the bouquet and garter toss are schedule for 9:45 pm does not mean it has to be done exactly at 9:45 pm.

The great coordinators allow a few minutes, even maybe an additional 30 minutes of leeway of dancing before the bouquet toss is done.

The Reason? The dance was slow to get going… the bride and groom are not ready… the party is going soo good that stopping it will be a big mistake for the event…  etc.. many reasons.

We feel it since we are in sync with the dancing guests.

If there is no coordinator, then you have to make sure the DJ is experienced enough to be partial coordinator of the wedding reception.

As you can see, it can be really critical to the overall success of your event to meet with the DJ as they are involved in just about everything during the wedding.

From the Ceremony, to the announcements, to the music played, to the schedule, to the representation of the bride and groom.

Take the time and meet with at least 2 or 3 DJ for your wedding reception!

Francisco Perez

Elegante Photo Booth for 2017

 

Our new photo booth has been a hit, we’ve been using int since December of 2016.

This will be our inflatable photo booth cabin and is a really nice addition to any elegant wedding reception.

This is available as a FREE upgrade for a limited time this year, 2017 and after that it will be a $100 upgrade.

We also have the inflatable backdrop for the open photo booth concept.

But the most popular one so far, seems to be the enclosed cabin photo booth.