Planning the wedding reception may be one of the hardest thing you do.
If you search online there are hundreds of different ways to plan your wedding reception, but how do you know which one is best for you?
Is there a typical way that weddings are run? The short answer: No.
I am usually involved in the wedding entertainment planning and I usually suggest a certain timeline for my clients, and it usually works out for the best. I am able to help my clients plan their wedding and they can move on to bigger and better things. Although, the timeline, or itinerary, is also a pretty big item to tackle.
In this video, I go through the questions and conversation that I usually have with my clients as they get ready to plan their wedding reception.
I hope this video is able to help you get your wedding entertainment planned, especially if you don’t plan on hiring a wedding planner, this video is a MUST WATCH for you.
Take some time and watch this video and let me know if you were able to follow or if you still have some questions, feel free to ask in the comment section.
How’s it going Ladies and Gentlemen, this is Frank Perez (AKA Simply Frank) with Elegante Entertainment.
I hope you are having a wonderful day today, if you are in Houston, or live, in Houston, I hope you are getting back on track and returning to your regular schedule, after the devastating flooding and hurricane that hit Houston a few weeks ago.
Houston’s Wedding industry is going through a lot of event re-scheduling because either, you, the bride and groom, were affected directly by the hurricane, or your venue was the one affected, and I’ve even had 1 client reschedule their wedding because, not them but, their immediate family was affected by the hurricane and flooding. so they wanted to be respectful to their family and guests that were going to attend and be part of their wedding reception.
The purpose of this video, is something that I’ve had in mind for a very long time.
I am going to start making videos that help you with your wedding entertainment. Whether it’s planning the entertainment events during the wedding, organizing the music, covering playlists, or any other challenge that you may have at this time.
I want to help you tackle those challenges and get you going with your wedding entertainment planning.
So what I want you to do right now is use the comment section below, and tell me, what is your #1 challenge right now, in planning your wedding reception?
Is it the wedding itinerary? Is it music selection? Is it trying to find the best song for your first dance? What is it that is holding you back right now?
Write it out below and I will go through the questions and take some time to answer them in the next week or so.
That’s it for today, I’m really looking forward to those comments and questions.
If you liked this video make sure you Like it, Leave a comment below and subscribe to our Youtube Page for more videos like this one in the near future.
Planning your wedding reception entertainment may seem like a huge task to tackle.
What goes first, what goes next, who does what, when do you cut the cake what do you need for the cake cutting. Etc…
Wedding reception entertainment has stomped most of my clients.
My approach to accomplish this is very simple.
Start at the beginning and work your way throughout the day.
Will your DJ provide sound and Mics for the Ceremony? Will you only have live musicians for your Ceremony? String Quartet, Violinist.. etc..?
For the ceremony, you typically need the following (in this order):
Music as the guests arrive
Song(s) for the seating of the mothers
Song for the bridal party
Song for the entrance of the bride
Optional: Song for lighting of the candles, song for optional ceremonies, extra microphone for speeches.
Song after the bride and groom say their “I Do’s”
Filling out the blanks for these items will have your wedding ceremony halfway planned.
Will there be cocktails or appetizers while guests wait for their dinner?
After the ceremony, guests will usually head towards the reception area, if the reception area while the bride and groom and close family and friends take a few pictures.
If there will be cocktails and appetizers, are they going to be inside the reception room, will they be in a separate room, will you need an additional sound system for music as the guests wait to enter the reception area? These are the question you need to answer in order to get an understanding of what you need from your entertainment or production company.
After the doors open to the reception here is a suggested order of events that I believe works best:
Bridal Party Introductions (Optional) and what song will they come into
Can play one song for the entire bridal party
Can play a song for each couple as they come in
Bride and Groom’s Grand Introductions – Song for the Bride and Groom to come into
First Dance of the bride and groom (Here is one that I suggest you do right away, however, a lot of couples want to wait util after dinner to do, either way is fine but my suggestion is to do it before)
Welcoming Speech and/or Dinner Blessing (Both are optional)
Dinner. Dinner music can be more romantic and intimate with those songs that your family loves and enjoys to hear. Is your dinner going to be seated or buffet style? If buffet style will your Master of Ceremonies dismiss the tables or will the caterer/coordinator be dismissing them individually?
Toasts are typically next, about an hour into dinner. Traditionally at the reception only the Best man and Maid/Matron of honor do the toasts. You may have others do a toast as well. I also find out beforehand if the bride and groom will be saying a few words at this time.
Cake Cutting. This can be placed anywhere, however, my suggestion is to do it during the toasts since you will already have everyone’s attention and since you will have your wine glasses filled with wine. Great photo opp with your wine glasses at the cake table. Also here you can select one or two songs as background music during the cake cutting.
Father and Daughter Dance. Select your favorite song, I also suggest to cut it in half as dancing out there all by yourself will seem like an eternity.
Mother and Song Dance. I also suggest to cut this one short.
Anniversary Dance (Optional)
Open Dancing for 30 minutes to an Hour
Bouquet Toss (Song?)
Garter removal and Toss (Songs?)
Dollar Dance (Song genres)
Back to Dancing
Insert at any time special entertainment here: La Hora Loca, college fight song, party props, etc..
Final Dance of the night
The times on these fluctuate a lot but this is a typical order I suggest to my clients and honestly about 60-70% of my wedding run this exact same timeline. The rest do their own order and that is perfectly fine.
The most important thing is to figure out what you want to do and your dj or wedding coordinator will help you fill in the times that best fit your wedding reception time.
P.S. if you need help or would like to see some of our actual wedding reception timelines used in the past email me at planning at fhpentertainment dot com… replace the at with @ and the dot with an actual dot(.) and no spaces between.